Product comparison

OnlyCheckboxes vs Asana

Asana is built to coordinate projects across teams. OnlyCheckboxes is built to run the same personal or work checklist well every time it comes back.

Feature and US pricing details checked August 26, 2026. Prices and features can change.

Choose OnlyCheckboxes when

You mainly need repeatable routines, dated checklist runs, and a simple record of how each attempt went.

You need project owners, collaborators, dependencies, approvals, forms, portfolios, workload planning, or enterprise controls.

Compare	OnlyCheckboxes	Asana
Core model	A checklist template, its scheduled runs, and the history connecting them.	Projects containing owned tasks, collaborators, dependencies, views, rules, and reports.
Repeatable work	One maintained routine generates separate checklist runs.	Recurring tasks, task templates, project templates, rules, and bundles cover different kinds of repeated work.
Scheduling	Create a date window, then place different checklist steps on different days.	Start and due dates, calendar, timeline, Gantt, dependencies, and recurring tasks.
History	Compare completed attempts, missed steps, timing, notes, and proof by checklist run.	Task activity logs and project reporting preserve team and project activity.
Team work	Focused on a person's recurring work and clear handoffs to connected assistants.	Strong collaboration, approvals, forms, resource planning, goals, portfolios, and enterprise administration.
US price	$6.99 monthly or $59.99 yearly after an eligible 30-day trial.	Personal is free for up to 2 users. Starter is $10.99 per user monthly when billed yearly; Advanced is $24.99. Paid plans require at least 2 seats.

A solo operator who wants recurring home and work routines without building a project-management system.
A maintained checklist template with clean, separately reviewable attempts.
Mobile-first routine setup, completion, context, and review.

Cross-functional projects with owners, collaborators, approvals, and dependencies.
Managers who need portfolios, goals, workload, forms, rules, or organization-wide reporting.
Larger teams that need mature integrations and enterprise controls.

OnlyCheckboxes does not promise a one-click importer. A careful move starts with the recurring work that matters most.

Export the useful Asana projects, Search Views, or My Tasks lists as CSV or JSON.
Turn the repeatable processes into OnlyCheckboxes templates and map subtasks to checklist steps.
Rebuild recurrence and date placement. Comments, rules, dependencies, forms, goals, portfolios, and custom-field logic will not map directly.

We used Asana's own product and help pages for the claims above.